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favorite this post Administrative Assistant (Carlsbad) hide this posting unhide

compensation: $12.50 to $13.50/hour, DOE
employment type: full-time

Summary

Reese Law Group is a law firm located in Carlsbad (San Diego County) that specializes in debt collections, subrogation, bankruptcy, and replevins.

This position is responsible for assisting the firm in data entry, mailing, and scanning documents.



Essential Job Functions

• Greet and screen visitors to the office.
• Answer and direct incoming phone calls to the appropriate employee.
• Sort incoming mail daily, distributing to appropriate employees.
• Process outgoing mail daily, applying appropriate postage, date stamps, and delivery confirmation, as needed.
• Scan confidential legal documents into the firm's case management software system.
• Follow-up on documents, as requested by clients or other employees of the firm.
• Assist the Administration department with additional tasks, as needed.
• Report to work in a regular and timely manner.



Knowledge/Skill/Ability Requirements

• Experience level: 6 months to 2 years of experience in an administrative or office-based position, preferred.
• Education level: High school diploma, preferred.
• Ability to communicate verbally in a clear, calm, and polite manner over the telephone and in person.
• Ability to use proper grammar and communicate professionally in writing.
• Ability to pay close attention to details, including but not limited to: deadlines, confidential information, financial figures, and legal claims.
• Ability to take initiative in learning new concepts, seeking additional information, and asking co-workers questions when uncertain.
• Ability to prioritize a variety of tasks in a manner that enables timely completion.
• Ability to take initiative in learning new concepts, seeking additional information, and asking questions of co-workers when uncertain.
• Ability to prioritize a variety of tasks in a manner that enables timely completion.



Physical, Mental, and Environmental Demands

• Must be able to work in a seated or standing position, for periods up to and exceeding 8.0 hours per day.
• Extensive use of a mouse and keyboard, and a calculator.
• Extended viewing of a computer screen.
• Extensive use of a telephone.



Scheduling Requirements

• Must be able to work a normal M-F schedule on site.



Location

• This position is domiciled at the offices of Reese Law Group, in Carlsbad, CA.

  • Principals only. Recruiters, please don't contact this job poster.
  • do NOT contact us with unsolicited services or offers

post id: 6765883842

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