Rustic Ranch Events is seeking an energetic, organized, and customer-focused Part-Time Event Planner & Venue Coordinator to assist with event sales, client communication, venue tours, event setup, and event execution. This role is ideal for someone who enjoys working with people, has strong organizational skills, and thrives in a fast-paced event environment.
Our venue hosts weddings, corporate events, parties, team-building experiences, and community gatherings. The Event Planner & Venue Coordinator will help create exceptional experiences from the initial inquiry through event completion. The position supports event planning, venue operations, and day-of event management, consistent with the venue’s event planning and coordination services.
Responsibilities
Sales & Client Relations
* Respond to event inquiries via phone, email, and social media.
* Schedule appointments and consultations with prospective clients.
* Conduct venue tours and showcase property features.
* Follow up with leads and assist with booking events.
* Maintain client records and event calendars.
* Assist clients with package selections and vendor recommendations.
Event Planning
* Coordinate event details with clients and vendors.
* Assist with timelines, layouts, and event logistics.
* Attend planning meetings and walkthroughs.
* Help ensure all event requirements are communicated to staff and vendors.
Event Setup & Breakdown
* Set up tables, chairs, décor, signage, and event spaces.
* Ensure venue areas are clean, organized, and guest-ready.
* Assist vendors during arrival and setup.
* Tear down and organize event equipment following events.
* Return venue spaces to operating condition after events.
Day-of Event Coordination
* Serve as a point of contact for clients and vendors.
* Monitor event timelines and assist with troubleshooting.
* Support event staff to ensure smooth operations.
* Provide exceptional customer service to guests and clients.
Administrative Duties
* Maintain event files and planning documents.
* Assist with contracts, invoices, and event paperwork.
* Update event checklists and operational procedures.
* Support marketing efforts, including social media and promotional events.
Qualifications
* Experience in event planning, hospitality, customer service, or sales preferred.
* Strong communication and organizational skills.
* Ability to work independently and as part of a team.
* Comfortable working outdoors in varying weather conditions.
* Ability to lift and move up to 50 pounds.
* Reliable transportation.
* Proficiency with email, calendars, and basic computer programs.
Preferred Skills
* Wedding or event industry experience.
* Sales or venue tour experience.
* Social media and marketing knowledge.
* Experience coordinating vendors and timelines.
Compensation
* Part-time hourly position.
* Opportunity for commission or bonuses based on event bookings.
* Flexible scheduling.
* Growth opportunities within Rustic Ranch Events.
To Apply:
Please send your resume and a brief description of your event planning or customer service experience. We are looking for someone who loves creating memorable experiences and enjoys helping clients bring their vision to life.
Principals only. Recruiters, please don't contact this job poster.