Established small custom manufacturing business in Kearny Mesa, San Diego is looking for an office Admin.
We are seeking a dedicated and organized Office Administrator to join our team. The ideal candidate will handle a variety of administrative tasks with a focus on purchasing and production paperwork. This role requires attention to detail, strong communication skills, and the ability to multitask.
Key Responsibilities:
• Manage procurement of office supplies, equipment, and materials.
• Maintain relationships with vendors and negotiate contracts.
• Track inventory levels and reorder supplies as needed.
• Ensure timely delivery of purchased goods and services.
• Prepare and maintain production schedules and reports.
• Track production progress and update relevant documentation.
• Coordinate with production teams to ensure accurate and timely completion of paperwork.
• Handle documentation for quality control and compliance.
• Answer phone calls and manage correspondence.
• Organize and maintain physical and digital files.
• Assist in scheduling meetings and managing calendars.
• Support other administrative tasks as needed.
Qualifications:
• High school diploma or equivalent; additional qualifications in office administration or related fields are a plus.
• Minimum five plus years of experience in an office setting.
• Experience with manufacturing ERP/MRP system is a plus.
• Proven experience as an office administrator, administrative assistant, or relevant role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with purchasing and production processes.
• Strong organizational and multitasking abilities.
• Experience working with small manufacturing business is a plus.
• Excellent written and verbal communication skills.
• Attention to detail and problem-solving skills.
• Bilingual (English/Spanish) is a plus but not mandatory.
Benefits:
• $21-$24 per hour
• A quarterly/yearly bonus based on performance will be granted.
• 401K investment plan
• Opportunities for professional development and growth.
• A supportive and dynamic work environment.
• Flexible hours are possibly available to suit the individual.
How to Apply:
Interested candidates are invited to submit their resume detailing their qualifications and experience through email by replying to this ad.
Principals only. Recruiters, please don't contact this job poster.