job title:Administrative Assistant to Property Manager
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We are is seeking a highly organized, proactive Administrative Assistant to support daily operations and help ensure our systems, communication, and documentation run smoothly.
This is a key role within our boutique property management company. The person in this position will work closely with leadership to ensure that properties, vendors, residents, and owners are supported with accuracy, professionalism, and care.
This role requires strong attention to detail, independent problem-solving, and the ability to manage multiple moving parts with reliability and accountability.
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About Us
San Diego-based boutique property management company built on integrity, stewardship, and thoughtful service.
Our tagline is “Opening doors with kindness.”
We believe real estate is more than just an investment — it is a responsibility. Our mission is to care for each property entrusted to us while building strong relationships with owners, residents, and vendors.
We intentionally remain boutique by design so we can provide thoughtful oversight, proactive management, and genuine service to every client we work with.
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Our Core Values
Our values guide how we operate every day.
Integrity
We do what is right even when no one is watching.
Stewardship
We treat every property as if it were our own.
Kindness & Respect
We believe professionalism and kindness can exist together.
Accountability
We take ownership of our responsibilities and follow through on commitments.
Excellence in Service
Details matter and communication matters even more.
While administrative experience is helpful, we are willing to train the right person who shares our values, has a strong work ethic, and is eager to learn and grow with our company.
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Why Work with Us
We believe that how we do our work matters just as much as the work itself.
Our company was built on the belief that professionalism, integrity, and kindness can exist together.
When you join, you become part of a team that values:
• Integrity in every decision
• Stewardship of the properties entrusted to us
• Kindness and professionalism in our communication
• Accountability in our responsibilities
• Personal and professional growth
We are looking for someone who wants to contribute to something meaningful and grow alongside a company committed to serving others well.
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Core Responsibilities
• Manage executive calendar and scheduling
• Maintain property records, files, and documentation
• Update CRM and property management systems (AppFolio)
• Assist with work order coordination and vendor communication
• Support accounts receivable and accounts payable administrative processes
• Organize digital files, documentation, and internal reports
• Assist with resident and owner communications
• Track tasks and ensure follow-ups are completed
• Help maintain operational systems and workflows
The goal of this role is to ensure nothing falls through the cracks.
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What Success Looks Like in This Role
The right person will:
• Complete tasks accurately the first time
• Maintain organized systems and documentation
• Communicate clearly and professionally
• Meet deadlines without constant reminders
• Take initiative when solving problems
• Follow through on commitments
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Preferred Background
• Administrative or operations experience
• Strong written and verbal communication skills
• Exceptional attention to detail and organization
• Ability to manage multiple priorities
• Comfortable using office software and CRM systems
Bonus if you have experience in:
• Property management
• Real estate operations
• AppFolio or property management software
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Location
San Diego, CA
In-office position
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Compensation
Competitive hourly compensation based on experience.
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How to Apply
Please send:
• Your resume
• A short paragraph explaining why you believe you would be a strong fit for this role
• A brief example of a time you had to take accountability for a mistake and what you learned from it
To confirm you carefully read this posting, please include the phrase “Opening doors with kindness” in the subject line of your email.
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