Argo Performance a professional services firm that specializes in Smart Building Technology is seeking a detail-oriented, well organized, Part-Time Administrative Assistant to support our operations team with a variety of administrative and business support tasks. This is a remote, work-from-home position with the option to use touchdown desk space at our Bay Ho (San Diego) office. Hours are flexible, but some duties—such as phone calls or time-sensitive deliverables—must be completed during regular business hours (Monday–Friday).
Argo will provide comprehensive training on all company procedures and specialized software systems.
Responsibilities:
Invoicing & Collections
• Prepare payment applications and lien releases
• Manage online invoicing software (Toltek) and schedules of values
• Conduct follow-up and collections on outstanding invoices
Customer Relationship Management (CRM)
• Maintain CRM system (Insightly)
• Track opportunities and bid schedules
• Follow up on proposals and maintain contact records
• Monitor bid boards
Proposal Support
• Format proposals in Microsoft Word
• Assist with estimating and takeoffs in Excel
• Organize project files (Dropbox for Business)
• Support analysis of RFPs for project scope
Subcontract & Vendor Management
• Process and track subcontractor invoices
• Maintain schedule of values and purchase orders
Insurance & Bonding
• Order and track Certificates of Insurance (COIs)
• Manage bonding and bid/performance bond requests
Licenses & Certifications
• Maintain company registrations: SAM, DUNS, CSLB, DIR, SB/MBE/SLBE certifications
• Track and renew all certifications and licenses
Office & Operations
• Coordinate with landlord and vendors
• Manage supplies, subscriptions, and office logistics
Scheduling
• Support project managers in updating project timelines (Monday.com)
Qualifications:
• Must reside in San Diego County and be available for occasional in-person meetings at our office in the Bay Ho Area of the City of San Diego, (1–2 times/month, more during training).
• Must be able to obtain clearances for handling Controlled Unclassified Information (CUI) and qualify for U.S. Military DBIDS access.
• Proficient in Microsoft Office 365 (Word, Excel, Outlook, Teams, OneDrive, PowerPoint, CoPilot).
• Understand the use of VOIP communication apps, such as Ring Central
• Excellent written and clear verbal communication skills in English.
• Reliable internet and phone access required.
• Strong attention to detail, organization, time management, and ability to meet deadlines.
Work Environment & Benefits:
• Fully remote with flexible hours
• Company-provided laptop and workstation
• Supportive training
Principals only. Recruiters, please don't contact this job poster.