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OFFICE ADMINISTRATOR/MANAGER FOR DOWNTOWN LAW FIRM- IMMEDIATE OPENING (SAN DIEGO DOWNTOWN)

401 west A Street near Columbia Streeet

(google map)

compensation: Excellent benefits- PTO; full health coverage; salary commensurate with experience and person.
employment type: full-time
non-profit organization

OFFICE ADMINISTRATOR/MANAGER FOR DOWNTOWN LAW FIRM- IMMEDIATE OPENING
Small, quality, award winning downtown law firm seeks bright, articulate, organized person to join our team and become our office administrator/manager. You will work with our managing partner to interface with our outside bookkeeping firm; clients; vendors and help organize and run the day to day operations of the law firm. We need someone very comfortable with numbers, spreadsheets, banking deposits and wires. Must have good phone voice and professional etiquette; excellent communication, organizational and computer skills. You will supervise one assistant. Great opportunity for an experienced administrative assistant/office manager. Position includes general office/admin duties, light accounting (primarily coordinating with our outside bookkeeping and billing firm) as well as working on long term projects supporting paralegals and attorneys. Position is for immediate hire. Primary report is to our firm’s managing partner. The firm provides an excellent work place environment and very attractive benefits.
JOB DUTIES and RESPONSIBILITIES:
- Proficiency in Microsoft Office (Word, Excel, Outlook, etc) and Adobe required. Must be very adept at Excel and able to generate and operate spreadsheets with daily updates and computations.
- Interface with vendors, suppliers, clients and act as conduit for financial information to outside billing and accounting firms. Must have superior phone etiquette when answering and transferring calls; must be able to communicate professionally, effectively and clearly with clients and others.
- Must be organized and very detail oriented.
- Ability to write succinctly and clearly in emails and other communication.
- Must be able to provide excellent customer service when greeting and accommodating clients and visitors while fielding incoming calls of prospective and current clients.
- Self-study and an eagerness to learn and build an understanding of company procedures and protocols, while accordingly updating office manual as needed.
- Reviewing, organizing and filing internal documents; maintenance of both hard copy and electronic filing systems.
- Management and maintenance of client and agent database, office records, and files.
- General clerical duties, including photocopying, faxing, and scanning various documents.
- Maintenance and replenishment of office supply inventories, as well as stationary, equipment, and furniture.
- Handling and distribution of incoming mail, and preparation of outgoing correspondence.
- Organization and maintenance of office common areas.
- Knowledge of legal documents, legal language, and legal process a plus.
- Proficiency in Microsoft Office (Word, Excel, Outlook, etc) and Adobe required. Must be very adept at Excel and able to generate and operate spreadsheets with daily updates and computations.
Excellent working environment and very competent, friendly, smart team. Excellent benefits including attractive profit sharing plan; health benefits; parking allowance and PTO. Salary neg. depending on experience and person. Hours M-F, 8:45 am to 5:15 pm.
Please send resume, cover letter, and salary requirements by PDF only.
  • Principals only. Recruiters, please don't contact this job poster.
  • do NOT contact us with unsolicited services or offers

post id: 7097402129

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