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5040 Shoreham Place

(google map)

compensation: DOE
employment type: full-time

Headquartered in San Diego, Robbins Arroyo LLP represents investors in shareholder rights litigation aimed at improving corporate well-being, increasing long-term value, and recovering lost finances. Identified as a leader in a niche practice area, the law firm is nationally recognized for its achievements on behalf of individual and institutional investors and works with clients across the United States and internationally. Dedicated to plaintiff representation in complex litigation, Robbins Arroyo LLP's practice areas also include antitrust, ERISA, whistleblower, and consumer litigation.

Robbins Arroyo LLP seeks a full-time Legal Secretary that will be responsible for supporting the Firm's attorneys by assisting in the preparation of legal documents, maintaining files and calendars, and performing general administrative and clerical duties.

Duties will include, but are not limited to:
• Prepare, edit, and format documents and pleadings in accordance with the Firm's standards and styles using Microsoft Word and other programs in the Microsoft Office Suite
• Prepare and send correspondence and e-mails, using individual initiative and as requested by attorney
• Maintain calendars for each assigned attorney, making certain that appointments, travel, and case deadlines are correctly and timely calendared
• Schedule conference calls, telephonic court appearances, and meetings on behalf of attorneys, both internally and outside the office
• Prepare attorneys for hearings, conferences, depositions, and mediations through direct communication with the attorney and other departments within the firm to prepare litigation binders, e-binders, travel documents, and other necessary documents
• Ensure that the attorneys' billable hours are entered in the firm's timekeeping system correctly and in a timely manner
• Arrange and coordinate travel, and prepare expense reimbursements for assigned attorneys
• Act as liaison between attorneys and other departments within the firm and serve as a resource for attorneys with respect to firm policies, procedures, and facilities
• Perform general clerical duties including, but not limited to, filing, scanning, photocopying, and mailing
• Demonstrate a high level of professionalism in dealing with confidential and sensitive issues
• Provide backup support for other legal secretaries as needed
• Provide backup support for administrative support requests
• Cover reception area once or twice a week
• Assist attorneys with office organization to maximize individual attorney productivity, maintain case lists
• Perform other duties as assigned by department manager or supervising attorney

Required Skills:
• Proven working experience in civil litigation as a legal secretary
• Possess thorough knowledge of legal procedures, legal documents, and complex legal terminology
• Have sharp attention to detail and excellent time-management skills
• Must have the capability to handle highly confidential and sensitive information
• Excellent verbal and written communication skills and ability to communicate effectively
• Ability to juggle multiple assignments, handle changing priorities, and work with a variety of personality types
• Work well under pressure when faced with hard deadlines
• Work well as a team and independently, and quickly absorb new information
• Have strong interpersonal skills and be a proactive self-starter
• Must have excellent grammatical and spelling skills
• Proficient with Microsoft Office programs (Word, Excel, Outlook, PowerPoint) and Adobe Acrobat
• Knowledge of using styles and tables of contents in Microsoft Word
• Type a minimum of 60 words per minute with high accuracy
• Working knowledge of legal timekeeping and document management programs
• Basic knowledge of legal citations and working knowledge of Westlaw for legal research
• Flexibility to work unexpected overtime is required

Education & Experience:
• Associate degree required; Bachelor's degree preferred
• A minimum of 3 years legal secretarial experience in civil litigation required

Robbins Arroyo LLP provides a comprehensive benefits package, including medical, dental, vision, disability and life, 401k, paid vacation and holidays, and ongoing continuing legal education opportunities. We strive to provide our employees with a diverse, collaborative, and innovative work environment that empowers them and enables them to develop and thrive. We recognize each other's strengths and talents, and we do our best work when we rely on our collective abilities.

Interested candidates MUST apply online at: https://www.robbinsarroyo.com/career-category/professional-support-staff/

ATTENTION: When prompted for your resume, please upload a cover letter and resume. Your application will not be considered unless all requested documents are submitted.
  • Principals only. Recruiters, please don't contact this job poster.
  • do NOT contact us with unsolicited services or offers

post id: 6840700287

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