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Private Healthcare Administrative Assistant
Aveo Wellness
2550 5th Ave
compensation:
$20/hour
employment type:
full-time
experience level:
entry level
job title:
Private Healthcare Administrative Assistant
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About Aveo Wellness
At Aveo Wellness, we believe that every person deserves exceptional, compassionate care — and that begins the moment they walk through our doors. We’re a high-end concierge mental health and wellness practice dedicated to providing a calm, supportive, and healing experience for every client.
We’re looking for an enthusiastic, detail-oriented Administrative Assistant who takes pride in helping others, thrives in a professional healthcare setting, and enjoys creating an organized, welcoming environment. This is a key front-facing role where you’ll make a meaningful impact every day.
What You’ll Do
• Greet clients warmly and ensure a comfortable, professional experience — including offering beverages and creating a calm environment
• Manage incoming phone calls, emails, and client inquiries
• Schedule client appointments and coordinate with other healthcare providers
• Communicate with pharmacies for prescription verification and medication management
• Support marketing initiatives such as blogs, social media, and public outreach
• Maintain provider calendars and coordinate meetings
• Manage and organize confidential client files and records
• Process payment transactions accurately and efficiently
• Assist with clinical tasks such as taking vital signs or running medication reports (training provided)
• Help with personality testing administration and other client assessments (training provided)
• Keep the office organized, presentable, and inviting
What We’re Looking For
• Strong interest or background in healthcare or wellness
• Bachelor’s degree preferred (high school diploma required)
• A quick learner with initiative and professionalism
• Positive, collaborative attitude and strong interpersonal skills
• Fully COVID-19 vaccinated (at least 2 weeks prior to start date)
Skills That Make You Shine
• Excellent customer service and communication abilities
• Strong grammar, writing, and attention to detail
• Highly organized with great multitasking skills
• Proficient in Microsoft Word, PDF creation, and cloud tools (OneDrive, DocuSign, EMR systems, etc.)
• Comfortable using web-based systems for patient care, billing, and scheduling
• Committed to maintaining HIPAA compliance and confidentiality
Why You’ll Love Working Here
• A peaceful, supportive environment that values kindness and growth
• Direct mentorship and collaboration with healthcare leaders
• Opportunities to learn new clinical and administrative skills
• A chance to be part of a practice that changes lives every day
Join a team that’s redefining what compassionate, personalized care feels like.
👉 Apply today with your resume and a short cover letter telling us why you’d be a great fit for Aveo Wellness.
- Principals only. Recruiters, please don't contact this job poster.