Do you love numbers? Do you take pride in your work and love it when systems are in place? Do you take direction easily, yet not afraid to share your thoughts? Are you looking to grow in your career and make an impact?
If you answered yes, then we have the job for you!
We are looking for an accounts payable / administrative rockstar! Someone who can jump in headfirst and ensure accuracy is of the utmost importance.
SUMMARY:
Responsible for assisting with the accounting operations for multiple clients. Core responsibilities include accounts payable functions, various reconciliations, and special projects.
Accounts Payable essential duties and responsibilities include the following:
• Responsible for full cycle accounts payable functions.
• Invoice entry – ensuring invoices are accurately recorded and paid.
• Payment processing – preparing weekly payment batches accurately and timely and ensuring all payments are documented and recorded to the correct Client file.
• Maintaining schedules to track and ensure monthly bills are paid on time.
• Contacting Vendors to obtain necessary documents needed to process invoices and payments, such as auto payment setup, payment/bank details or other items.
• Reconciling and reviewing AP aging monthly, including following up on any open AP invoices.
• Updating, when necessary, vendor, merchant and/or vendor, bank account information.
• Maintaining organized AP documentation and support records / files.
• Maintaining and updating the accounts payable manual for each Client file.
• Responsible for processing bills using Bill.com
• Assists the accounting departments with monthly close, as assigned and needed, including preparing journal entries, and reconciling accounts.
Administrative Duties:
Perform general administrative tasks for the client accounts. This includes but not limited to handling information requests and clerical functions such as preparing correspondence, filing of electronic/paper copies, arranging meetings, and answering client phone calls. Will also assist with documentation, database management, and other client-based record keeping tasks such as:
• Picking up mail from clients and postal box.
• Scanning documents.
• Email correspondence.
• Carry out clerical duties, including answering phones and preparing documents.
• Electronic and hard copy filing and file maintenance.
• Work on monthly/quarterly reports, monthly database upkeep, weekly/monthly recording keeping supporting multiple client accounts.
• Printing, copying and scanning hard copy files.
• Data entry and validation in electronic databases.
• Corresponds with vendors for departmental needs and invoicing.
Qualifications:
• Strong organizational skills
• Analytical
• Attention to detail is a must
• Associates or Bachelors Degree in Accounting or Business, or experience working in Accounting 2 to 3 years experience in lieu of.
• At least 1 year experience with Accounts Payable Processing.
• Strong communication skills a must!
• Ability to multitask with many moving parts.
• Willing to go above and beyond to ensure a process is followed to a T.
• Ability to speak with Clients in a professional manner and ensure client confidentiality is upheld.
• QuickBooks online experience preferred.
• Bill.com experience preferred
• Monday.com experience is a plus!
This is an entry to mid- level job. Pay range is between $25-$30 per hour depending on experience. This is an in-office position Monday – Friday. This position is ideal for someone who is eager to learn, grow, and truly enjoy the work you do. You will be working in a healthy workplace environment where your work will be valued and appreciated with the potential for bonuses based on performance.
Principals only. Recruiters, please don't contact this job poster.