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Operations & Sales Support Administrator (Cross-Functional Role) (Kearney Mesa)
ISC Group
compensation:
Commensurate with experience
employment type:
full-time
experience level:
mid level
job title:
Operations & Administrative Specialist
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ISC Group is driven by integrity and enthusiasm, committed to providing our clients with high-quality products and reliable experiences. We believe that strong execution begins with each team member and we are dedicated to supporting our staff and maintaining solid internal processes as we continue to grow.
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💰 Compensation & Benefits
A competitive pay package will be offered, including:
• Comprehensive Benefits: Medical, Dental, and Vision coverage.
• Time Off: Paid Time Off (PTO) and Company Holidays.
• Retirement: 401(K) plan with a matching percentage (available after 1 year of service).
• Growth: Exceptional performers will have the opportunity for growth and advancement within the ISC ranks.
ISC Group is an equal opportunity employer.
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📋 JOB SUMMARY
ISC Group is seeking a versatile and detail-oriented Operations & Sales Support Administrator to provide essential cross-functional assistance across our Sales, Accounting, and Shipping/Receiving departments. This role is critical for supporting existing staff during peak workloads, relieving operational bottlenecks, and ensuring smooth processes as the company continues to expand.
This position acts as a crucial support and backup function; it is not intended to replace daily departmental roles but to provide essential operational stability and administrative support.
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✅ PRINCIPAL DUTIES & RESPONSIBILITIES
The Administrator will provide administrative and operational support to Inside Sales, Outside Sales, Accounting, and Shipping departments as needed. Duties include:
Sales & Order Processing Support:
• Support Outside Sales by generating quotes and maintaining the quote log.
• Support Inside Sales with contract entry, maintenance, and documentation.
• Enter and process Purchase Orders (POs).
• Generate and process Invoices.
Accounting & Data Management Support:
• Assist with Accounts Payable (AP) and Accounts Receivable (AR) data entry.
• Perform system-based receiving transactions (Shipping/Receiving).
• Maintain accurate records and data integrity, primarily in Microsoft Great Plains.
• Assist with month-end and year-end close activities.
• Ensure overall data accuracy and actively contribute to process improvement.
General Operations Support:
• Process and ready boxes for shipment/receipt from carriers (Shipping and Receiving).
• Perform other administrative duties as assigned.
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🔎 QUALIFICATIONS
• Experience: Prior experience (or strong familiarity) with quoting, contracts, purchasing, invoicing, and/or accounting support.
• Adaptability: Proven ability to work across and support multiple departments effectively.
• Detail Orientation: Strong, demonstrated attention to detail and commitment to accuracy.
• Skills: Effective time management and multitasking abilities.
• Software Proficiency: Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Preferred Software: Direct experience with Microsoft Great Plains is strongly preferred.
• Communication: Strong written and verbal communication skills.
• Logistics: Reliable transportation is required.
• Education (A Plus): An Associate degree in accounting or business is a plus.
- Principals only. Recruiters, please don't contact this job poster.