The Reuben H. Fleet Science Center, the popular hands-on science museum located in historic Balboa Park, is looking for a responsible, friendly, and dynamic person to join our Human Resources team as a part-time Payroll Administrator and Human Resources Assistant.
General Job Description:
This position is responsible for administration of payroll and time keeping using ADP and for general clerical and administrative support to the Human Resources Manager and department.
Duties include: payroll administration - processing and reconciliation on a semi-monthly basis; creation and management of new hire files and materials; organization and filing of all personnel documents; posting recruitment notices, applicant tracking and correspondence; interview scheduling and pre-employment screening; assistance with planning and execution of all staff events, some in a leadership capacity; HRIS database entry; creation and management of reports, forms, and employee newsletter; assistance with employee on-boarding cycle, including facilitating and conducting orientation; human resources reception duties.
Please note that the above job description is not all inclusive of actual job duties and is meant to give an applicant a basic summary of the job opportunity being offered.
Basic Selection Factors:
- Previous payroll processing and/or administration experience required. One year ADP payroll experience preferred.
- Prior clerical, administrative assistant or general office experience required. One-year administrative or executive assistant experience preferred.
- Excellent written and verbal communication skills.
- Strong attention to detail and superior proofreading skills.
- Exceptional organizational and time-management skills with strong ability to multi-task effectively.
- Strong interpersonal skills required. Must be able to handle challenging issues with diplomacy and tact while maintaining company policies and procedures.
- Proven ability to handle confidential information in a professional manner.
- Proven ability to perform mathematical operations as needed for position.
- High school diploma or equivalent required. College degree preferred.
- Intermediate to advance knowledge of Microsoft Office Suite (Word, Excel, Outlook, etc.) preferred. Experience working with ADP PayXpert, EzLabor, and/or HR-B payroll and timekeeping products preferred.
- Knowledge of Microsoft Publisher helpful.
- Ability to work well independently as well as in a team environment.
- Previous experience making presentations or training small and/or large groups preferred.
- Must be able to maintain focus during very busy periods.
Some of the benefits the Reuben H. Fleet Science Center offers part-time employees are:
- Complimentary passes to the Reuben H. Fleet Science Center
- Complimentary passes to other San Diego attractions
- Merchandise Discounts in the North Star Science Store
- Discounts at Galileo's Café
- Special Invitations to Private Employee-Only Preview Film Screenings
Interested and qualified applicants should send an APPLICATION AND/OR RESUME WITH SALARY REQUIREMENTS OR HISTORY to:
Human Resources Department (CL1900-PAHRA0709)
Reuben H. Fleet Science Center
P.O. Box 33303
San Diego, CA 92163
or via email with "Payroll Administrator & Human Resources Assistant (CL1900-PAHRA1109)" in the subject line to:
hr@rhfleet.org
Please send resume in a format readable by Microsoft Word 2003 (.doc) or Adobe Reader (.pdf).
*** Please note: our firewall blocks all emails containing .zip file attachments. ***
or via fax at:
(619) 685-5771
Or you may apply in person at 1875 El Prado Way, Balboa Park, San Diego. Please pick up an application from our reception desk at our Business Office Entrance.
For a more detailed description of each position and specific job experience requirements please visit our website at www.rhfleet.org and click on "JOBS."
Applications are only accepted for posted positions.
Selected candidates will be contacted for an interview.
Due to the volume of applications, we are unable to respond to individual applicants.
NO PHONE CALLS please.
The Reuben H. Fleet Science Center is a not-for-profit organization and an equal opportunity employer. The Science Center does not discriminate in employment on the basis of race, color, religion, gender, national origin, age, disability, Vietnam Era Veteran or disabled veteran status, sexual orientation or any other protected status as provided by law.
- Location: San Diego - Balboa Park
- Compensation: Part-time, non-exempt, $13.50 per hour to start. Flexible Hours.
- This is a part-time job.
- This is at a non-profit organization.
- Principals only. Recruiters, please don't contact this job poster.
- Please, no phone calls about this job!
- Please do not contact job poster about other services, products or commercial interests.